Click Conditional Formatting in the toolbar to display the Conditional Formatting window. Note that if your aim is to alter the cell or row background color, click the Background ColorĪdd a Condition, Clone, or Rearrange a Rule Add a Condition A color will be applied to a card, Gantt bar, or calendar bar only if you've applied the rule to the entire row. Set the font type (Arial, Tahoma, Times, Verdana or Auto) and sizeĪpply bold, italics, underscore, and/or strike-through to the fontįor rows that meet the condition, apply a color to the card border in Card View or the Gantt and Calendar bars in Gantt View or Calendar View. Click OK to close the Conditional Formatting window. NOTE: If multiple rules have the same condition and formatting, they will be consolidated into a single rule. When the rule is set up to apply formatting to multiple columns, you'll see an ellipsis (.) in the rule description. If needed, click entire row to limit the formatting such that it's only applied to certain selected columns in the row. The formatting options will appear within the window.īy default, the formatting is applied to the entire row. From the Conditional Formatting window, click this format to choose the formatting to apply if the condition is met. 
When you're finished setting the condition, click OK. In the example above, selecting the checkbox would apply formatting to rows NOT assigned to Joe. To display formatting on rows that fall outside of the condition, select the checkbox to Apply format when condition is NOT met. To further customize your rule (for example, if you want to specify that a Comments column contains the value “urgent”), click define custom criteria. Use decimal values (examples: 0.25 for 25%, 0.5 for 50%) to get the correct comparison, as opposed to whole numbers. Smartsheet looks at the numbers in a column formatted for percentage (for example, a % Complete column) as values between 0 and 1. For a date column, you can apply formatting based on the date being "in the past" or "in the next days" (among other options). For example, for a Checkbox column, you can apply formatting based on whether the box is checked. The available criteria will vary depending on the column type. The condition you set determines what will trigger the formatting. For example, if you'd like to apply a background color to all rows assigned to Joe, select the column named Assigned To in the left pane and the criteria Joe in the right pane. Click to display the Set Condition window. Click Add New Rule to create a new, blank conditional formatting rule. Click Conditional Formatting on the toolbar to display the Conditional Formatting window. For more information about how to create formulas, see Create and Edit Formulas in Smartsheet.Ĭonditional formatting from linked cells is not preserved in the destination sheet. To change cell values based on criteria, you'll want to use a formula. The conditional formatting feature won't change cell values. Please send us your comments on this article.Conditional formatting rules apply formatting automatically to rows or cells based on the values they contain. Once you have entered the value, press Enter.Īn arrow based on the specified condition is now displayed. This time, we will set the values to display an up arrow for values above 1300, a down arrow for values below 800, and a horizontal arrow for values between 8.
Set both the top and bottom types to number. Press Alt + T to specify the type of condition, and press N to set the type to a number. Press the ↑ (Up Arrow key) three times to select the arrow icon. Press Alt + C to select Icon Style, then press ↓ (Down Arrow key) twice. The New Formating Rule dialog box will appear. Press Shift + ↓ (Down Arrow key) to select multiple cells. Select the first cell of the data to which you want to apply conditional formatting.
Change the conditions and apply the up and down arrows Press Alt + H + L + I (ai), then press Enter. Learn how to use the shortcut keys to apply up and down arrows to your data. None Display the New Formating Rule dialog box
Shortcut to add up and down arrows in conditional formatting Display the icon set We will also show you how to change the conditions. In the following, we will show you how to apply up and down arrows to data from conditional formatting. If you can use up and down arrows to indicate trends in your data, you will be able to manage your data better. Using Excel’s icon set, you can indicate the up and down values of the data in a selected range with arrows. Written in Excel for Microsoft 365 version 2201.Up and Down Arrows in Excel conditional formatting - Excel Hack Up and Down Arrows in Excel conditional formatting
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